Thank You Letters

Have you ever wondered about the thank you letter process? Each year, our students write a thank you letter to their sponsor. How does it work?

In August of each year, our US office prepares a tuition report for our Haiti team, itemizing each student who has been sponsored for the year, and a thank you letter is created for each student.  Once created, it is emailed to Haiti for printing.  Our Haiti staff then delivers the letters to the head of the school, usually the principal (or pastor), along with the list of students receiving sponsorships.  Student funds that arrive after August are sent on a separate report later in the year.

From there, the principal sorts the letters by classroom, and the teachers help the students fill them out.  When our Haiti staff arrives for the first school year visit, the letters are collected and brought back to the office.  Our staff then catalogs the letters to mark them received and begins the translation process.   

Each letter must be translated from Creole to English. Thanks to our partnership with Agape Flights International, once our translators complete all the letters from one school, they are sent to our US office. Upon arrival, we verify that each letter has been received by cataloging it again. We have also started scanning each letter to add a digital copy to each sponsored child's online profile.

After scanning is complete, letters are finally ready to begin making their way into the hands of our sponsors.  Some are hand-delivered by our church coordinators, while others are mailed.  It's quite a process, but anticipating a thank you letter from your sponsored child is always a worthwhile wait, regardless of how it arrives.

The information comes directly from your child!  Many people put it on their refrigerator or someplace prominent in their home to use as a reminder to pray for them.